Digital enrollment management has transformed childcare centres’ operations. Procare helps childcare businesses significantly reduce admin time through digital forms and automated systems.
Say goodbye to endless paperwork and hello to streamlined, efficient operations that give you more time to focus on what truly matters – the children. Here’s how this software can transform your centre’s operations.
Simplified Enrollment Process
Procare’s digital system makes life easier for families in the Lower Mainland. Parents can breeze through enrollment with just a few clicks, eliminating stacks of paper forms and saving trees in the process. Local centres report saving hours each week on paperwork management; the system also helps ensure compliance with BC childcare regulations while maintaining organization.
Effective Lead Management
Effective lead management is vital for childcare centers looking to attract and enroll the right families across British Columbia’s Lower Mainland. Procare’s system helps organize and nurture leads through:
- Lead scoring that shows which families need immediate follow-up
- Custom grouping based on age groups and care needs
- Personalized messages that reflect each family’s interests
- Monthly performance reports to track success
The lead scoring system helps identify families most likely to enroll, allowing staff to focus on providing quality childcare.
Streamlined Administrative Tasks
Procare’s system handles multiple aspects of operations:
- Digital registration forms and automated data entry
- Payment processing with various options, including government subsidies
- Real-time attendance tracking
- Financial reporting and management
- Staff scheduling and time sheets
With thousands of centres using Procare, the platform has been refined to reduce errors and save time for staff and families. Every task, from enrollment to daily check-ins, has become more straightforward and efficient.
Family Engagement
Quality childcare centers thrive on connection. Procare provides tools to create a warm, supportive community where families feel valued, and children thrive:
- Real-time updates and photos through the parent app
- Regular communication tools
- Shared platforms for feedback and contributions
- Features supporting inclusive family engagement
Time and Cost Savings
Running a childcare centre involves significant organization and planning. According to industry statistics, 76% of businesses use automation to standardize or automate daily workflows. By automating data entry, digitizing documents, and streamlining operations, centres using Procare can save substantial time on administrative tasks. Reports show that the enrollment process becomes significantly faster from first contact to the start date.
This allows you to focus on providing excellent care and building strong relationships with families. Learn how we can help optimize your operations to run smoothly and cost-effectively.
Questions Often Asked
How Does Procare Keep Data Secure?
Procare protects sensitive information with:
- Multi-factor authentication
- Data encryption
- Regular security audits
- Secure Canadian servers
- Compliance with BC privacy laws
What Systems Does Procare Integrate With?
Procare integrates with QuickBooks, HiMama, and various banking and government subsidy systems, allowing for the smooth flow of financial records, daily reports, and subsidy claims between systems.
What Training or Support Does Procare Provide?
Procare offers setup assistance and training resources, including:
- One-on-one training options
- Online help guides
- Regular system updates
- Dedicated support team
Is There a Free Trial Available?
Yes, Procare offers a 14-day free trial with full access to all features. Centres can test the system to see how it fits their needs.
How Long Does Implementation Take?
Most centres can implement Procare within 2-3 weeks. The process typically includes:
- System setup
- Staff training
- Data migration
- Parent communication setup
You can contact Procare directly for specific pricing and implementation details and to learn more about how their solution can benefit your childcare center.